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From records to checked outcomes

An expected outcome is a step that should follow another. A trading credit should follow a transfer instruction. An account should follow a paid order. A ledger credit should follow an accepted deposit. PipsClarity checks whether the records support each one.

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Data sources

PipsClarity checks outcomes. It never moves funds or creates trading accounts.

Nine steps, each with a clear owner

Amounts and outcomes come from your rules and the source records. Every assessment keeps the policy, mapping, check time and coverage behind it.

StepYour teamPipsClarity
1Agree the expected outcome

Name the legal entity, sources, account mappings, asset identity, timing rules and the workflow to check.

Records the agreement as versioned policies and mappings.

2Register sources and assets

Confirm each source and asset.

Registers them. Registration alone is not a live feed.

3Validate an export

Send the agreed CSV or JSON export with its coverage details.

Shows rejected rows and coverage gaps before anything is accepted.

4Commit the import

Review the validation result and confirm it.

Issues a receipt. The same file sent twice does not create duplicate records.

5Apply the rules

Nothing to do at this step.

Normalizes the records and compares exact references and units against the policy versions in force.

6Create an assessment

Nothing to do at this step.

States whether the outcome matched, is waiting, differs, is ambiguous, lacks evidence or falls outside the rules.

7Open a case when a rule calls for one

Nothing to do at this step.

Opens or updates a case. Not every assessment becomes a case.

8Investigate

Read the evidence, assign an owner, add notes and fix the issue in your own systems.

Keeps the evidence, notes and case history together.

9Import new evidence

Send later records from the source systems.

Checks the outcome again. It may confirm the fix, reopen a concern or keep a separate review case.

Past assessments and case events are kept.

What your team does, and what stays with you

Your team

  • Approves the records for the agreed workflow
  • Sends exports in the agreed format, with their coverage details
  • Confirms account mappings and timing rules
  • Investigates and fixes issues in its own systems
  • Sends later records so outcomes can be checked again

PipsClarity does not

  • Send money
  • Place trades
  • Create trading accounts
  • Hold private keys

Your systems stay the source of truth and the place where fixes are made.

One method, three different rules

Forex brokers

USD 1,000 to the wallet, USD 600 instructed to trading

Payment received
USD 1,000
Wallet credit
USD 1,000
Transfer instruction
USD 600 to trading account A
Expected trading credit
USD 600
Can stay in the wallet
USD 400

  • Wallet funding

    Matched

    The wallet journal shows the USD 1,000 payment.

  • Instructed transfer

    Discrepancy

    No matching trading credit inside the agreed window and the covered period. USD 600 remaining.

  • After a later USD 600 credit to account A

    Verified resolved

    The new record matches the instruction and can verify the case.

Both assessments stay visible. They are never added into a USD 1,600 deposit total.

See forex deposit checks

Prop firms

A USD 100 fee for a USD 10,000 simulated evaluation

Order fee
USD 100, paid
Product
Evaluation account
Account size
USD 10,000 simulated notional
Stage and platform
As purchased
Account type and reference
As the agreed source records give them

  • Paid order to matching account

    Discrepancy

    No account was observed for this purchase. This opens an operational case.

  • After later account records

    Verified resolved

    The observed account matches what was bought.

A USD 100 fee for a USD 10,000 simulated account does not create a USD 9,900 cash gap.

See prop account checks

Crypto exchanges

25.000000 units of one synthetic token

Deposit
25.000000 units
Asset
Synthetic token on its stated network
Acceptance rule
As agreed for this asset
Customer attribution
From the exchange’s own records
Expected ledger credit
25.000000 units

  • While the acceptance rule is not met

    Waiting within SLA

    The deposit is seen. The agreed acceptance rule is not met yet.

  • Accepted and attributed, no ledger credit

    Discrepancy

    A missing credit counts as a discrepancy only when the ledger export covers the period.

  • After a 25.000000-unit ledger credit

    Matched

    The customer ledger shows the matching credit.

  • If a later reorg changes the evidence

    Open

    A separate review case opens. The earlier resolution stays on record.

Amounts are never added up across networks or assets.

See crypto deposit checks

Not every assessment becomes a case

Matched and waiting outcomes can exist without a case. A case opens only when a rule calls for one.

Assessment

Every checked expectation has one of six outcomes.

MatchedWaiting within SLADiscrepancyAmbiguous matchInsufficient evidenceUnsupported route

Does a rule call for a case?

No. The assessment stands on its own. Matched and waiting outcomes can exist without a case.

Yes. A case opens or updates. A case never exists just to fill a list.

Case

OpenAssignedReopened

An active case is open, assigned or reopened.

Verified resolvedManually closed

Verified resolved needs later source records. Closed by hand is a team decision. It is not proof that money or account access arrived.

Your team investigates. Later records decide.

  1. Read the records

    Open the assessment and read the source records and coverage behind it.

  2. Add a note

    Write down what you checked and what you found.

  3. Take ownership

    An investigator with permission takes the case.

  4. Fix it at the source

    Your team fixes the issue where the record lives. PipsClarity changes nothing there.

  5. Import new records

    Later records come in and the outcome is checked again.

Case detail

Instructed transfer to trading account A

Assigned

USD 600 instructed. No matching trading credit in the covered interval.

  • Transfer instruction

    To trading account A

    USD 600

  • Trading credit

    No matching record yet

Case history

  • Case opened from the discrepancy
  • Assigned to the current investigator
  • Note added: checked with the platform team
  • Waiting for the next import

A missing export does not prove a missing credit

Each source states the accounts and time period it covers, when it was exported and any known gaps. A result can only be as firm as that coverage.

Wallet journal

Registered export source

Covered
Covered interval
1 Nov 2026 00:00 to 7 Nov 2026 23:59 UTC
Exported
8 Nov 2026 06:10 UTC
Known gaps
None declared

Wallet journal

Registered export source

Known gap
Covered interval
1 Nov 2026 00:00 to 7 Nov 2026 23:59 UTC
Exported
8 Nov 2026 06:10 UTC
Known gaps
4 Nov 2026 02:00 to 05:00 UTC. A missing export does not prove a missing credit.

Wallet journal

Registered export source

No records yet
Covered interval
None. The source is registered and has never sent records.
Exported
Never
Known gaps
Not applicable

Guided reviews first, hosted access later

First, a guided pilot

Starting method
Access
You don’t need a hosted account for the first scoped review.
Data
Agreed exports, sent by the transfer method approved in the written scope.
Delivery
Agreed reports by a private delivery method, a findings meeting and follow-up checks.

Later, hosted access

Being prepared
Access
Invited staff sign in with verified identity and MFA, by role, inside their own workspace.
Data
Imports are validated, reviewed and committed in the dashboard.
Delivery
Assessments, cases, sources and audit history in the dashboard.

Offered only after its sign-in, separation, processing and recovery checks pass.

Questions about the process

How does PipsClarity check an expected outcome?

It takes the agreed exports from each system in the workflow, applies the rules you agreed, and compares exact references and amounts. Each expected outcome gets an assessment with one of six results, and the records behind it stay attached.

Is every assessment a case?

No, matched and waiting outcomes can exist without a case. A case opens or updates only when a rule calls for one.

What if records are missing?

The result shows where the evidence stops. If an export does not cover the period, the outcome is insufficient evidence, not a discrepancy. A missing export does not prove a missing credit.

Does AI decide the outcome?

No, amounts and outcomes come from the agreed rules applied to the source records. AI does not set the outcome.

Do we need a dashboard login to start?

No, the first scoped review doesn’t need a hosted account. Our team guides the first reviews and delivers findings by a private method agreed in the scope.

Walk through it with synthetic data

Request a demo and pick the workflow you want to check.

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Pricing and scope